Coronavirus - COVID-19

An overview of the latest updates on COVID-19 and detailed guidance and latest advice for each of the key topics below including detailed Q&A's and links to government guidance.

England

From 19th July 2021, England has moved to Step 4 of the Coronavirus (Covid-19) roadmap. Find out what you need to be aware of and how to stay safe

Recent and upcoming guidance on Coronavirus (Covid-19) on the Government website

Spring 2021 - Lockdown easement Roadmap 

What you can and can’t do

Government has also published non-statutory guidance to help employers, employees and the self- employed understand how to work safely during the coronavirus pandemic. The guidance covers eight different workplace settings. Of particular relevance to members will be the guidance aimed at factories, plants and warehouses, although others may also be relevant including vehicles, offices and laboratory settings. Of particular note, however, will be the request to publish risk assessments and the statement that companies must support employees who chose to wear face coverings.

Further guidance has been published including:

NHS Test and Trace – How it works

NHS Test and Trace – Workplace guidance

Guidance for contacts of people with possible or confirmed coronavirus (COVID-19) infection who do not live with the person

Food Standards Agency - reopening checklist for food businesses during COVID-19

BSI safe working guidelines

UK-wide travel quarantine rules

There remain requirements for people arriving back in the UK from some destinations abroad, the requirement to self-isolate and/or complete passenger locator forms. This changes on a regular basis so please see the Foreign and Commonwealth Office latest guidance. There are a number of exceptions to this that may be relevant to the food and drink sector and supply chain colleagues and contractors. Please see the following guidance:

Rules for arrival/return to the UK

Guidance on travelers exempt from UK border rules

Guidance for travelers on self-isolation

Contact form for arrival in the UK (see also exemptions) to be completed not more than 48 hours before you are due to arrive in the UK

These links provide guidance on a range of topics relating to COVID-19 and food safety and science. The Q&A includes a variety of guidance for food businesses including from PHE, FSA, the European Commission and WHO. The Q&A also covers the risk of transmission by food and drink, labelling and health marks, standards, audits and inspections and acrylamide testing.

PHE guide for food businesses

FSA guidance for takeaways and food delivery businesses

FSA guidance for bulk freezing of ambient and chilled foods

FSA guidance for consumers on coronavirus (COVID-19) and food

FSA risk assessment on the risk of food or food contact materials being a source or transmission route of SARS-CoV-2 for UK consumers

Where possible companies should observe the government's '2 meter' rule. However due to factory design or the nature of the work, it is acknowledged this will not always be possible. Companies have implemented processes to help ensure the safety of their workers such as limiting movement through the factory, restricting numbers in rooms and staggering shifts or extending factory hours to help minimise the number of people arriving and leaving at the same time.

The most detailed guidance for food and drink manufacturers remains that published by FSS or by NIFDA. PHE and the Welsh Government have also both published guidance; these contain limited practical detail but indicate the type of approach expected of business.

• Public Health England guidance for employers and businesses
• Public Health England guidance on social distancing in the workplace
• Food Standards Scotland guidance for food businesses on implementing appropriate measures
• The Northern Ireland Food and Drink Association best practice guidance
• Welsh Government guidance on reasonable measures to maintain physical distancing in the workplace
• The Scottish Government social distancing guidance – this requires all businesses that are still open to legally apply social distancing in Scotland.

The DHSC PPE Plan provides details on how companies who can produce PPE can contribute under its 'make' strategy.

Face Coverings

On public transport and in many indoor spaces, you must now wear a face covering by law, unless you are exempt. See guidance on staying safe outside your home for more information on face coverings.

PHE have produced guidance on how to wear face coverings, this includes how to wash face coverings.

A face covering is not the same as the surgical masks or respirators used as part of PPE by healthcare and other workers; these continue to be reserved for those who need them to protect against risks in their workplace, and those in industrial settings like those exposed to dust hazards.

Following sustained requests from FDF, DEFRA and the FSA have published additional guidance for food companies on the use of face coverings. The FAQ complements the government guidance on face coverings, and covers general questions on face coverings, the use of face coverings in food production/handling environments and in the retail environment. If face coverings are to be used in the manufacturing environment, the face coverings must be compatible with Food Safety Management Systems (FSMS). If face coverings are not allowed in the manufacturing environment, there should be company procedures on how to safely store the employees face covering.

Face Masks – Normal Health and Safety

The Health and Safety Executive has provided guidance relating to temporary changes which will last for the duration of the COVID-19 crisis relating to the use of face masks and food dust particles. In effect, it allows for the use of FFP2 masks in place of FFP3, where companies are unable to obtain stocks, and following a risk assessment and implementation of dust minimising measures.

Testing is currently available via the NHS for symptomatic individuals through home-testing kits, drive-through centres and a number of NHS facilities. In addition, employers are being encouraged to use asymptomatic onsite or home testing for their employees to provide confidence to employees and customers and help to protect and enable business continuity.

England

Everyone in England can now access free rapid lateral flow testing (LFDs) for themselves and their families to use twice a week. This universal offer is aimed at those individuals who are unable to access LFDs at work or through ‘school bubbles’.

Businesses are encouraged to continue to deliver workforce testing either on site or asking staff to collect tests and take them at home. The Government has committed to fund LFDs for employers until 19 July 2021.

The registration for employers to access fully funded LFDs has now closed. If you have not registered your interest, you have three options:

1. Buy your own tests and set up workplace testing
2. Pay an approved provider run a test site for you.
3. Ask employers to get LFT or PCR tests delivered to their home or visit an NHS testing site

Find out more information about getting coronavirus tests for employees at: https://www.gov.uk/get-workplace-coronavirus-tests

FDF can facilitate antigen (PCR) testing for member companies through our health care provide BUPA. Please email covid19testing@fdf.org.uk for details and costs. Gov.uk has also published a list of private providers.

For NHS tests Government has produced an information pack for employers which contains detailed information about how tests can be requested and the process that will be followed. A shorter overview is available via the FAQ document. Government resources to help inform employees about testing options are available.

Although the mechanism to request testing is the same in England and Scotland, Scottish Government has produced its own guidance to the programme, which provides detail of the Scottish Government's approach and a list of Scottish testing centres.

Watch FDF - DEFRA: Workforce Testing Webinar 15-02-21 on vimeo

Scotland

In Scotland ‘higher risk’ food processing businesses with 25 or more employees are being prioritised for free lateral flow testing.  Find out if your business is eligible 

From Monday 26 April 2021 Rapid Lateral Flow (LFD) testing will be available in Scotland. Anyone who lives in Scotland and is over 18 can order the tests to be delivered to their home if they meet at least one of the following criteria:

• Have been asked by their local authority or NHS Public Health team to get tested
• Have someone in their household who is shielding
• Are planning to travel to a Scottish island
• Are unable to get tests from work, school, college or university

This service is for those without symptoms and is not to be used by anyone self-isolating.

A pack of LFD tests contains seven testing kits. There is a limit to ordering one pack per household each day.

Order testing kits

Wales

In Wales, free workplace testing is being focused on businesses with 50 or more employees who are: (1) unable to work from home and (2) deliver and maintain key public services. Find out if your business is eligible

Home testing will be available in Wales from 6 April and businesses are encouraged to register by 12 April

Northern Ireland

Northern Ireland are prioritising the agri-food sector with 50 or more employees in its workforce testing programme. More information

This section provides the latest summary produced by FDF of the many schemes that have been introduced by UK Government and Devolved Administrations to provide financial support to aid UK businesses. FDF's paper provides a top line overview of each scheme and how businesses can access the support. This is updated regularly as new details are added to the Government's Business Support webpages.

BEIS Guidance on financial support for businesses

Government support finder tool through which you can find out which coronavirus financial support your business is eligible to receive

This section provides guidance and the latest developments on the government's Job Retention Scheme. Employees who are placed on temporary leave in order to benefit from the Coronavirus Job Retention Scheme are referred to as being 'furloughed'. The links below include key information for companies who will furlough staff, including legal information and how to calculate wages.

FDF has also provided guidance on the latest employment law relaxations and changes. FDF also provides guidance on the Statutory Sick Pay Rebate Scheme, how to check if you can use it and how to claim.

HMRC Guidance - Check if you can claim for your employee's wages through the Coronavirus Job Retention Scheme

HMRC Guidance - Work out 80% of your employees' wages to claim through the Coronavirus Job Retention Scheme

HMRC Guidance - Claim for wages through the Coronavirus Job Retention Scheme