Events Coordinator

We are seeking a dynamic and highly organised Events Coordinator to join our Commercial team. The successful candidate will play a pivotal role in ensuring the seamless coordination of FDF events, managing the FDF Awards, and producing compelling promotional materials.

As the Events Coordinator, you will work cross-functionally, collaborating particularly with the Digital and Comms team to uphold FDF's style and branding guidelines.

Key responsibilities

Events

• Coordinate FDF events across teams, engaging colleagues early in the planning process and clarifying responsibilities.
• Manage the VIP guestlist for commercial events, recording RSVPs on the CRM system.
• Serve as the point of contact for guest speakers, produce event slide decks and send out attendee joining instructions.
• Produce post-event delegate surveys, analyse results, and provide feedback and recommendations.
• Keep detailed work plans and timelines, updating the commercial planner.
• Collaborate with the Comms Team to ensure the comms plan is current.
• Monitor the effectiveness of all FDF commercial events campaigns, producing reports and recommendations.
• Create targeted distribution lists in the CRM for mailers and manage the events inbox.
• Essential to this role are occasional early starts and evening working to deliver FDF events.

FDF Awards

• Take ownership of the initial FDF Awards programme: launching, managing entries, reviewing and shortlisting, coordinating the judges.
• Manage the FDF Awards promotional campaign: producing engaging materials and all social media campaigns, promoting the entry process, collaborating with sponsors and the Digital and Comms Team.
• Manage the design process for the creation of the books given to attendees of the FDF Industry Dinner and FDF Awards.

Marketing/Design

• Produce high-quality materials for FDF events, including digital mailers and hard copies.
• Create, write content and manage the commercial events webpages.
• Produce the FDF monthly events newsletter.

Requirements

• Experience of handling multiple projects simultaneously is important.
• Experience with video digital editing software packages is an advantage.
• Experience with all social media platforms and how to leverage the best.
• Experience of working with external contractors and third party suppliers, including design agencies.
• Experience with events planning is an advantage.
• Excellent IT skills, experience of Microsoft Office suite, databases, content management system, market research software (e.g. Survey Monkey)
• An understanding of the key components of the commercial services operation, including events planning, the marketing mix, sales, and sponsorship is an advantage.
• Strong design skills - experience of Canva, InDesign and similar design packages is an advantage.
• Proficient with both a PC and MAC computer.
• Excellent writing skills and a good eye for design.
• High attention to detail and the ability to proof-read copy.
• Good project management skills.
• Good analytical skills with the ability to produce reports and recommendations from data analysis.
• Knowledge of MailChimp is desirable.
• Able to motivate colleagues with different priorities and working styles to collaborate and achieve objectives.
• The ability to be flexible and respond calmly to short-notice changes.
• Provide professional advice to colleagues unfamiliar with marketing and design challenges.

If you believe you have the skills and experience to excel in this Events Coordinator role, we invite you to apply by sending us your CV and salary expectations illustrating why you’d be a great candidate to recruitment@fdf.org.uk

Due to the time-sensitive nature of this role we will be looking to interview candidates asap until 2nd week of January 2024.

Due to the high number of applications, we are unable to get back to everyone. Only successful applicants will be contacted.

FDF operates as an equal opportunities employer and we welcome all applications regardless of gender, marital status, sexual orientation, pregnancy, race, colour, ethnic origin, nationality, religion/beliefs, disability and age.